Book an Electronic Appointment For Consular Services and Passports

21 Aug
780

Announcement

The Embassy of the Republic of Iraq in Ottawa extends its best regards to the esteemed Iraqi community.

Considering the adoption of the prior electronic reservation system in all Iraqi diplomatic missions, this Embassy hereby announces the implementation of this system for the completion of consular services and the issuance of the electronic passport as of 25/8/2025.

For the purpose of facilitating procedures and reducing waiting times for our valued citizens, this Embassy therefore invites the esteemed Iraqi community to watch the explanatory video below, which provides in detail the steps of electronic reservation for consular services and the issuance of the electronic passport.

Steps to Book an Electronic Appointment for Consular Services

Access Link:
https://icass.mofa.gov.iq

  1. Access the above-mentioned link.
  2. Select the required Embassy (Embassy of the Republic of Iraq in Ottawa).
  3. Choose the type of consular service required: Electronic Passport / General Power of Attorney / Special Power of Attorney / Legalizations / Life Certificates and Statutory Declarations / Police Clearance / Letters of Endorsement / Birth Certificates and Death Certificates / Laissez-Passer / Notice and Revocation of Power of Attorney.
  4. Enter the email address of the applicant in small letters, along with the date of birth, then enter the verification code sent to the applicant’s email address.
  5. Enter the personal information, address, and contact details of the applicant accurately.
  6. Confirm the appointment and receive the electronic appointment notification.
  7. Upon arrival at the Embassy premises on the scheduled date, please present the appointment notification sent exclusively to the applicant via email, which contains the QR code, to the reception officer for electronic scanning in order to be directed to the competent department.

Important Notes

  1. The reservation is free of charge, and the service is intended to facilitate procedures and reduce waiting times.
  2. Electronic reservation is mandatory as of 25/08/2025.
  3. The reservation must be made exclusively in the name of the applicant, and each transaction and each family member must have a separate reservation in his or her own name. For example, in the case of a birth certificate, the reservation must be made in the name of the newborn, while also providing the father’s remaining requirements (email address and telephone number). Likewise, all other transactions must have an independent reservation, even if the appointments fall on the same day. In the event of a birth certificate together with a special power of attorney, each transaction must have a separate reservation on the same date.
  4. Attendance at the scheduled appointment must be with all the required documents (original + copy), including the reservation notification containing the QR code. The accuracy of the information entered must be ensured to avoid delays in the transaction.
  5. An appointment cannot be postponed or canceled after confirmation. In the event of non-attendance at the scheduled time for any reason, the reservation will be canceled and a new appointment must be booked.
  6. Only valid personal email addresses and contact information of the applicant must be used. Entering the information of other parties or invalid information may lead to the cancellation of the appointment.
  • Appointments that fall on official holidays in Iraq and Canada, as well as holidays announced through the official platforms of the Embassy, will be rescheduled to other days, and the applicant will be notified via the registered email address for the transaction.

To review the required documents for the transaction in advance, please visit the Embassy’s official website: https://mofa.gov.iq/ottawa/

A video is available explaining the method of electronic reservation for consular services.